Google Calendar

Syncing your Google Calendar with your iPhone

This one is great…the power of google.calendar is that it can be used on all your devices, and all are synced, so changes on one appear on all the others, almost instantly.

A) If you already have your mail sent to your phone, you need to be sure it is not a GMAIL account type. The calendar will be a GMAIL account, but it works best if it is not the same account as your school mail so you want your mail to be set up either as an EXCHANGE account, or another type.

Go to Mail/Contacts/Calendars. You can tell what kind of account your mail is by opening the settings: it says on top.

IMG_4033   IMG_4034

  • If your mail is  a GMAIL account, then you need to turn ON  ‘calendar’ and turn OFF  ‘mail’, and create an Exchange account for your mail. Go to the bottom of this blog where I show you how to set up the Exchange account.
  • If your mail is an EXCHANGE account, then you just need to set up a GMAIL account for your calendar (the directions are next)
  • If you have neither, then set up a GMAIL account for your calendar, and an EXCHANGE account for your mail.

B) Setting up the Gmail account for your calendar is easy. 

1. Launch Settings from your home screen
2. Tap Mail, Contacts, Calendars

Screen Shot 2013-09-10 at 1.24.08 PM
3. Tap ‘add account’
4. Tap ‘Gmail’

Screen Shot 2013-09-10 at 1.24.14 PM
5. Use these settings:

.         name: Your name; First, last
          email: username@hkis.edu.hk  (‘username’ being YOUR username, of course)
          password: your school email password
          description: this is for you….call it ‘hkis’ or whatever

6. Tap  ‘next’, it will verify your settings.
7. Select ‘Calendars’ only, and Save

Screen Shot 2013-09-10 at 1.53.52 PM

Now, you have to choose WHICH of your school calendars you are making available on your phone.

To do this, ON YOUR COMPUTER, go to http://www.google.com/calendar/syncselect  This will show you a list of calendars that you currently have available to your google.calendar. Select the ones you want to send to your phone, then hit ‘save’.

That’s it. You now have a calendar subscription on your phone. To see it, select ‘calendar’ from your Home Screen on your phone, click ‘calendars’ in the top left, and select the ones you want to display.

IMG_4035

 

NOW, RESTORE YOUR EMAIL ACCOUNT IN EXCHANGE:

This is also pretty easy.

1. Launch Settings from your home screen
2. Tap Mail, Contacts, Calendars

Screen Shot 2013-09-10 at 1.24.08 PM

3. Tap ‘add account’
4. Tap ‘Exchange’
5. Use these settings:
Screen Shot 2013-09-10 at 2.09.54 PM

6. Your phone will try to locate your Exchange Server, then will ask for some more info; specifically the server address. Put in “m.google.com” and also select SSL ‘on’.

Screen Shot 2013-09-10 at 2.19.15 PM

That’s it. You now have your mail and your calendars set up to sync to your iPhone.

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Creating a google HW calendar

For STUDENTS:
It’s very useful to have two DragonNet calendars on your google.calendar: one for your daily class schedule, and another for your homework. This assumes, of course, that your teachers are posting their class homework on myDragonNet.

To get the feed for your homework assignments, go to myDragonNet and select ‘Calendar’, then ‘Export’

.           Export calendar

Then choose the settings as shown below (make sure that “includes calendar entries” is the ONLY thing selected), and copy the URL at the bottom of the page.

.                               Copy URL

Then go to your google.calendar, and click on the down arrow beside “Other calendars” and select “Add by URL”. Paste that URL into the window.

.       calendar URL

You can go to the settings for that calendar and change the name after it installs.

This is different than the calendar feed you may have selected previously, which shows only your class schedule.  If you haven’t done that (or if you have both your HW and Class Schedule on the same calendar) download another calendar link with THESE settings, and again, copy the URL and paste it into google.calendar.

You can give them separate names and colors in google.calendar so they don’t get in each other’s way.

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